Sending Fax Over The Internet
Do you need to send a fax over the Internet? Further, are there organizations who insist you to fax documents as opposed to email attachments? What is great about this is that you can send a fax over the Internet, right from your computer.
Fax Over The Internet: The Process
Fax machine work when you make a phone call to a particular line. The fax machine at the other end receives the call. When this happens, the document goes over the line to the recipient. The faxing process has been in existence long before the Internet, but now outdated.
After receiving the faxed document, the recipient can thus turn it into a digital file. Ironically, certain organizations still think faxing a document is more secure than sending through the email. But this is not so, as it is possible to tap your line and they can also intercept your files during the faxing process.
You cannot in any way connect a fax machine directly via the Internet as it works through telephone lines. In other to a fax message online, you need a gateway that will receive documents from the Internet and sends the document to a fax machine. The processes below will guide you through:
Fax Over The Internet: With Your Computer
Some Microsoft Windows software comes with a Fax and Scan application which enables you to fax. To enable this, you will need to connect your laptop to a landline. Certainly, this means you will need a dial-up fax modem. Also, you will require people to be off the phone when you are sending faxes. Likewise, you may need to get a line dedicated for this purpose if you will be doing a lot of faxing. But, it is not necessary if you don’t send and receive fax messages often,
Scanning the Document or Using an Existing Digital File
First, you scan the document you want to fax. You can scan using either your smartphone or a scanner. But there will be no need to scan if the file you want to fax is already stored on your computer.
The file now in digital form, you can send it along to a service that will fax it to the recipient.
Send Fax Over The Internet, Free
There are many internet-based fax services available that it may be challenging to know which one to choose. In other to chose effectively, you will have to determine what kind of a user you are and how often you fax.
Power User: RingCentral Fax
The Ring Central fax is appropriate. If you are sending a lot of sensitive faxes, Cisco and AT&T owned it and may probably your choice. They have in-built security features and support for multiple users having different fax number lines.
It came with impressive in-built features, such as Outlook, Google Drive, Dropbox, Box, and a toll-free number. Also, it has security features that would be useful for those communicating protected information.
Send fax: Over The Internet: My Fax
For the occasional user, MyFax is the most recommended. Even more, it allows you to send ten free pages without making payment. It doesn’t seem like much, but that is more pages per month, which is than most people fax in a year. Therefore, should you need more fax pages each month, you may need to upgrade to a regular plan.
To receive faxes, you have to go for a paid service. The service will create a fixed number for your fax line.
Available are various versions of fax services, and should you have to send the occasional fax, and you can do that for free. But, but if you need to receive a fax message, then you might need to sign up for a trial account. Also, you can cancel if you want.